Privacy Policy

Last Updated: 20.02.2025

1. Introduction

4Recruitment Services Ltd (“we”, “us”, “our”) is committed to protecting the privacy and security of your personal information. This Privacy Policy outlines how we collect, use, disclose, and protect your data in accordance with the General Data Protection Regulation (GDPR) and applicable UK data protection laws.

By using our website and services, you agree to the terms of this Privacy Policy.

2. Information We Collect

We may collect and process the following types of personal data:

a. Personal Data You Provide

  • Job seekers: Name, contact details (email, phone number), CV, job history, qualifications, salary expectations, and other relevant recruitment details.
  • Clients & Employers: Contact name, job title, business address, email, phone number, and relevant business details.
  • Suppliers & Partners: Business contact details and payment information.

b. Automatically Collected Data

When you visit our website, we may collect:

  • Technical Information: IP address, browser type, device details, operating system, and access times.
  • Usage Data: Pages visited, time spent on the website, interactions, and referral sources.

We collect this data using cookies and tracking technologies (see our Cookie Policy for more details).

3. How We Use Your Information

We process personal data for the following purposes:

a. Recruitment Services

  • Matching candidates with job opportunities.
  • Sending job alerts and career-related information.
  • Assessing applications and verifying work eligibility.

b. Business Operations & Compliance

  • Managing client relationships and contracts.
  • Ensuring compliance with legal and regulatory requirements.
  • Preventing fraud and maintaining security.

c. Marketing & Communication

  • Sending newsletters, promotional content, and industry updates (only with consent).
  • Conducting surveys and gathering feedback.

You can opt out of marketing communications at any time by contacting us.

4. Legal Basis for Processing Data

We process personal data under the following legal bases:

  • Consent: When you provide explicit permission (e.g., signing up for job alerts).
  • Legitimate Interest: For recruitment, business operations, and marketing (balancing your rights).
  • Contractual Necessity: When processing is required to fulfil a contract (e.g., employment contracts).
  • Legal Obligation: To comply with UK laws (e.g., employment regulations, tax laws).

5. How We Share Your Data

We may share your information with:

  • Potential Employers & Clients: To facilitate job placements.
  • Service Providers: IT support, cloud storage, and payment processors (ensuring GDPR compliance).
  • Regulatory & Legal Authorities: If required by law (e.g., fraud prevention agencies).

We do not sell or trade your personal data to third parties.

6. International Data Transfers

Your data may be transferred outside the UK/EU where necessary for recruitment services. If this happens, we ensure safeguards like:

  • UK GDPR-approved standard contractual clauses (SCCs).
  • Adequate data protection measures in the receiving country.

You may request details on specific safeguards via our Data Protection Officer (DPO) Michelle Benjamin.

7. Data Retention

We retain personal data only as long as necessary:

  • Job applicants: 2 years after last contact (unless otherwise requested).
  • Client & supplier data: Retained for business purposes and legal obligations.
  • Marketing data: Retained until you opt out.

After the retention period, data is securely deleted or anonymised.

8. Your Rights Under GDPR

Under data protection laws, you have the right to:

  • Access: Request a copy of your personal data.
  • Correction: Rectify inaccurate or outdated information.
  • Erasure (“Right to be Forgotten”): Request deletion of your data.
  • Objection: Object to processing for marketing purposes.
  • Data Portability: Receive a copy of your data in a structured format.

To exercise any of these rights, contact our Data Protection Officer (DPO) Michelle Benjamin.

9. Security Measures

We implement strict security controls to protect your data, including:

  • Encryption for sensitive data.
  • Access controls to limit internal data access.
  • Regular security audits to prevent breaches.

However, no system is 100% secure—please ensure you also take steps to protect your personal data.

10. Cookies & Tracking

We use cookies to improve user experience and website functionality. For more information, see our Cookie Policy.

11. Contact & Complaints

If you have any questions about this Privacy Policy or your personal data, contact us:

📍 4Recruitment Services Ltd
Communications House,
200 William Hunter Way,
Brentwood, Essex, CM14 4WQ

📞 0808 178 4445
📧 enquiries@4recruitmentservices.com

If you are unhappy with how we handle your data, you have the right to complain to the UK Information Commissioner’s Office (ICO) at www.ico.org.uk.

© 4Recruitment Services Ltd. All Rights Reserved.